It has been revealed that the Ministry of Basic and Senior Secondary Education (MBSSE) made surplus payments for a period which was not covered for payment.
This revelation was made by the just published Auditor General’s report which maintained that full month invoices for the months of September and December 2019/2020 academic year were made even though the dates of reopening and closing of schools were not at the end of the months.
“During our review of the school calendar and the diet supplies for the 2019/2020 academic year, we noted that during the first term, schools reopened on 16th September 2019 and closed on 20th December 2019 for the Christmas break. In spite of this, we observed that full months’ invoices were sent by the supplier for September and December even though the dates of reopening and closing of schools were not at the end of month,” the audit stated.
The report maintained that the decision of the ministry by making payment for full months whereas schools opened and closed half way in the month could result to government losing its much-needed funds.
They also noted that there is the risk that suppliers and school authorities may have worked in consonance in order to defraud the state.
They requested that the Assistant Director of Procurement at the ministry should ensure that the extra amount paid to the supplier for September and December 2019 be retrieved and paid into the Consolidated Revenue Fund.
The ministry responded that contracts are awarded on a monthly basis and that supplies are also delivered to schools on a monthly basis adding that the period in question is half month.
The Auditor however, stressed that the extra amounts paid for diets in September and December were paid into the Consolidated Fund adding that the matter remains unresolved.